Hawaii Pacific University: Two Classics, One New Admissions Experience

Challenge: Create a Portable Admissions Piece that Stands Out and Lasts Beyond the Event

Hawaii Pacific University’s admissions team needed a portable, engaging piece that counselors could easily take on the road. With frequent college fairs and high school visits, carrying multiple printed materials wasn’t ideal. The goal was to streamline travel materials while creating a memorable, hands-on experience for prospective students that would remain relevant after the initial conversation.

Solution: Fuse Storytelling and Interactivity into One Cohesive Printed Piece

Hawaii Pacific University envisioned a hybrid viewbook and sticker sheet: a single piece that could combine storytelling with interactivity. Stickers continue to play a meaningful role in college recruiting, offering students a way to curate their identity, express school affinity, and feel a sense of belonging. Incorporating them into the viewbook encouraged students to keep, use, and revisit the piece long after the initial conversation.

Working to find a solution, the Magellan team helped fuse two familiar formats: a traditional printed viewbook and a sticker sheet, into a single, cohesive piece. The sticker sheet doubled as a viewbook cover, allowing stickers to be featured on both the inside front and back covers. This thoughtful integration created an interactive experience without adding bulk, resulting in a compact, travel-friendly admissions piece designed for both immediate engagement and ongoing use.

Outcome: A Memorable, Multi-Use Piece Built for On-the-Go Recruitment

The finished hybrid viewbook and sticker sheet exceeded expectations. Hawaii Pacific University’s admissions team was thrilled with the final product and its versatility in on-the-go recruitment. Counselors now have a single, engaging piece that communicates the university’s story while giving students an interactive item they’re more likely to keep and use beyond the event.

hybrid admissions viewbook for college recruiting

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Variable Data Best Practices

  • At the quoting stage of your project, please let us know how many fields of variable data your piece will have as this can affect pricing.
  • Data should be provided to us as an Excel spreadsheet with only the applicable data included.
  • Verbiage for variable data fields on artwork file should match up exactly with data fields on spreadsheet.
  • Spacing on artwork must allow for longest data entries. We recommend that your designer tests this in advance to confirm that the fields in the design can fit your longest pieces of data.

Postage Permits

We are happy to mail using a client’s USPS non-profit number. Here are a few best practices for this to go smoothly. Let our team know up front on the project so we can make sure to get the information we need right away. 

While our mail house does prefer to use their permit number for the mailing, we can use the client’s permit, If using their permit number, ensure there is enough postage to cover the mailing.

The information we need to in order to use a client’s nonprofit number includes the following:

Formatting the Mailing List

Our account team will advise on specific requirements for your project’s mailing list.  We generally recommend these best practices to format the mailing list: